Administering Medicine

If a child attending the Garden Holiday Club requires prescription medication of any kind, their parent or carer must give permission in writing for our staff to administer medicine, with full instructions. Staff will not administer any medication without such prior written consent.

Ideally children should take their medication before arriving at the Club. If this is not possible, children will be encouraged to take personal responsibility for their medication, if appropriate. If children carry their own medication (eg asthma inhalers), the Club staff will offer to keep the medication safe until it is required. Inhalers must be labelled with the child’s name.

Our staff can only administer medication that has been prescribed by a doctor, dentist, nurse or pharmacist. However, if a medicine contains aspirin we can only administer it if it has been prescribed by a doctor. All medication provided must have the prescription sticker attached which includes the child’s name, the date, the type of medicine and the dosage.

Before any medication is given, the designated person will:

Check that we have received written consent
Ask another member of staff to witness that the correct dosage is given.
When the medication has been administered, the designated person must:

Record all relevant details in the Holiday Club log book
Ask the child’s parent or carer to sign the form to acknowledge that the medication has been given.
When the medication is returned to the child’s parent or carer, the designated person will record this on the Medication Log.

If a child refuses to take their medication, staff will not force them to do so. The manager and the child’s parent or carer will be notified, and the incident recorded in the Holiday Club log book.

Certain medications require specialist training before use, eg Epi Pens. If a child requires such medication the manager will arrange appropriate training as soon as possible. It may be necessary to absent the child until such training has been undertaken. Where specialist training is required, only appropriately trained staff may administer the medication.

A child’s parent or carer must notify us in writing if there are any changes to a child’s medication (including change of dosage or frequency).

If a child suffers from a long term medical condition we will ask the child’s parents to provide a medical care plan from their doctor, to clarify exactly what the symptoms and treatment are so that the Club has a clear statement of the child’s medical requirements.

July 2021