Information for Facilitators

Dear Facilitators,

Thank you so much for being a part of our Holiday Club. We thought it would be helpful to gather all the relevant information in one place for you so you feel nice and prepared! If there is anything else you need, please let us know and we’ll do our best to accommodate.

This Holiday Club is funded by the Holiday Activities and Food Programme (HAF) and all the children attending will be given a free healthy lunch with information/ideas about how to continue their learning/exploring about food at home. We hope that this experience will expand their ideas about food, growing, communities and their relationship with the land, so that in future they will understand that good food should be a right not a privilege. We hope they will start to see how food ties their bodies into the environment, so that approaching issues like climate change begins inside them.


As a workshop facilitator, your role is to devise and guide the activities of the children during your time on site. You will be supported throughout by a member of the Locavore Growing Project team, but they will follow your lead. Please aim to arrive at least 15 minutes before your session (Morning sessions start at 9am, afternoons start at 12.30pm) and stay until the end (1pm morning, 4.30pm afternoons). This is because – even if the ‘activities’ have finished, we want the children to be engaged for each full session and to have the space and time to discuss and process their experiences. We ask that you stay on site throughout this time, but there will be moments for rest and reflection for everyone during break and lunchtimes.

Please familiarise yourself with our safeguarding and health&safety policies, as well as the site risk assessment. Please ensure your activities work alongside them. If you feel there is any conflict or items that we need to cover to enable your session to run smoothly, please let us know a.s.a.p.


Your point of contact will be Rebecca – 07963 701268. She will be on site for the entire holiday club (except Thursday mornings when Char will step in) and will keep track of everything. She will manage sign-in/out sheets, the log book (for anything that needs recording – safeguarding concerns, first aid, health and safety notes etc) and general site safety.

All the sessions will be book-ended by a check-in/check-out session led by Rebecca (or Char) to give the children consistency and a sense of the space being held safely for them. You will be introduced during the check-in and we encourage you to outline your activities for the children at this point.

Our designated safeguarding lead is Charlene – . If you have any questions or concerns, you can discuss them with her. Our safeguarding policy is here.

If you need any further support (or if you can’t get hold of Rebecca), feel free to call Cherry on 07912039402 or drop us an email – .

We don’t require you to have a DBS check as you will not be left alone on site with the children, but if you do have one please let us know so that we can plan accordingly.


We had hoped to be able to provide lunch for everybody ourselves, but unfortunately the school have not been able to give us access to their kitchen so we are working with Touchbase Catering to supply healthy packed lunches for the children. We will also be including recipe slips for the children to take home. Please feel free to bring a packed lunch of your own and eat with the children at the beginning/end of your session. Eating together and chatting about how food is made is an important part of the day for us and you may even be able to supplement your lunch with some salad from the garden!


If you have any children with additional needs in your session(s), we will let you know in advance and discuss what measures we are putting in place to support them. You will not be left solely responsible for managing additional needs and where 1to1 support is needed, we are ensuring that this is put in place additionally so that Rebecca/Char will be available to support the general running of the session.


08.30- 08.45 Facilitators check in

09.00-09.15hrs arrival and registration.

9.15 -9.45hrs check in with Rebecca, intro to facilitator and brief programme for the session.

09.45 -10.45 Scheduled activity 1 key stage 1

10.45 -11.00 break

11.00 -12 scheduled activity 2, key stage 1

12- 12.30 closure/check out with Rebecca and lunch

12.30 departure of KS1 group

13.00 arrival of KS1 group

13.00hrs-13.15hrs registration of afternoon session participants

13.15-13.45 hrs check in for afternoon session participants with Rebecca and facilitator and lunch.

13.45-14.45hrs scheduled activity 1.  (Key stage 2)

14.45-15.00hrs break

15.00-16.00hrs scheduled activity 2. (Key stage 2)

16.00-16.30hrs check out and closure.

16.30 departure/pick up of afternoon session participants

16.30 -16.45hrs check-out for facilitators.


We understand that you might want to take photographs during your sessions and we encourage you to do so. However, a few of the families booked in are not comfortable with photos being taken and/or shared. Rebecca (or Char) will have this information with the sign-in sheet. Please check this before taking any photos and be careful to respect it. If in doubt, forward photos to us before sharing. And please tag us in any social media! @customfoodlab @locavoregrowingproject


Please address invoices to CUSTOM FOOD LAB and email them to us at after your session(s). We will process them as quickly as possible (Cherry generally has one admin/accounts day each week).


The Locavore Community Garden is located within the grounds of Martello Primary School – the entrance is right at the top of Warren Way (CT19 6DT). We are currently devising the most secure and COVID-safe plan for drop-off and pick-up, so please watch this space for updates.